Only ʿⱦapp faculty and staff may request rooms using the room scheduler (Astra Schedule). Community members and organizations should refer to the college’s Rental and Public Use of College Facilities policy.

Please use the  for all classrooms and conference rooms that contain technology. There are a few ad hoc small conference rooms that do not contain technology and we'll list them and provide a scheduling procedure for them in the future.

Room Setup Changes

A work order must be submitted to Facility Services at least one week prior to the event if a change in the set-up of the room is needed (please note that the set-up for ERC conference rooms cannot be changed). The Facility Services Department also requests a diagram for rooms needing a change in set-up. If the set-up of a room is changed, the room should be cleaned and set back into its original format (this should be indicated on the work order). Please allow one hour between scheduled events so there is sufficient time for changing the room. If you need additional tables or chairs you should confirm that they are available.

Please be considerate by reserving a room as early as possible so that the room can be prepared for your use. Last minute requests tax the system.

Audio Visual Support

Any request for Audio Visual (AV) Support, must be submitted at least one week in advance of the event. Requests for support should be placed via an ITS  using the category Media Services.

An ITS work order (to Media Services) must be submitted to when scheduling the ERC Auditorium (Main Campus, Building 5, room 5-100) or Wynn Multi-Purpose Room (Main Campus, Building 10, room 10-103). These rooms require qualified personnel to operate the Audio Visual equipment.

Requesting the President's Attendance

Complete the College Event Form is you wish to request the President's attendance at the event. The form will also ask for the work order request numbers if Facility Services or ITS Services support is requested.

Posting the Event on the ʿⱦapp Events Calendar

If you consider the event noteworthy, please email with the event details.